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NEW Form W-4 for 2020

Posted by payroll on December 18, 2019

On 12/5/19, the Internal Revenue Service (IRS) issued a new form W-4 for 2020. The form was retitled Employee’s Withholding Certificate and has been designed to make accurate income tax withholding easier for employees. Some of the key points that employers should note are as follows:

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Posted in: IRS and Tax forms

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New Rule: Defining the “Regular Rate” of Pay under FLSA

Posted by payroll on December 18, 2019

The U.S. Department of Labor (DOL) has issued a final rule that will take effect on January 15, 2020, with regards to what is considered the “regular rate” of pay for nonexempt employees with regards to the calculation of overtime in accordance with the Fair Labor Standards Act (FLSA). Currently, the FLSA states that the “regular rate” for all nonexempt employees must include most nondiscretionary bonuses, shift differentials, on-call pay, and commissions, among other items, in the calculation of overtime. Most employers were not sure if certain perks, e.g. gym memberships, longevity pay, parking benefits, etc. when paid for by the employer on behalf of an employee, had to be included in the “regular rate” of pay when calculating overtime, so the DOL has now defined what needs to be included and what does not. The rule now clarifies that employers may exclude the following perks from the “regular rate” calculation:

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Posted in: Payroll

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5 Most Important HR Terms for Small Business Owners to Know, Understand, and Use in Their Business

Posted by Elaine on July 31, 2018

Ask any business owner what one of the top challenges they have in running their business and, by far, HR or people will be in the top of responses you get. Business owners say that doing the work of their business is the easy part but people, and dealing with all the things that surround people as employees, is difficult. That being said, if you can master the following five HR terms, understand and utilize them, you might find the challenges a little less stressful. (more…)

Tags: at will employment, background checks, employee handbook, exempt and non-exempt employees, HR, outsource payroll, payroll, small business, small business owners, Teresa Ray, The Payroll Department, worker classification

Posted in: Operating a Small Business, Payroll

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Healthy Business Competition Might be the Best Thing for Your Company

Posted by Paige Henry on July 17, 2018

Knowing how to stay ahead of the curve and keep your business successful often comes down to a few simple rules. Once you understand that business competition isn’t inherently a bad thing for your company, it’s a lot easier to adjust your tactics so you not only feel better at the end of the day, but that your bottom-line shows improvement, too. (more…)

Tags: bookkeeping, business advice, business competition, business growth, business owner, outsource professionals, payroll processing, small business, The Payroll Department

Posted in: Human Resources, Operating a Small Business, Payroll Processing

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How to Hire the Right Way for Your Business

Posted by Elaine on July 10, 2018

Hiring for small business owners is a huge step. Adding one more expense, and one that is a high responsibility to another person or family, is a step that is not taken lightly by business owners. Often there are months of deliberation, thoughts, and prayers that go into the final decision to hire a new employee. With that high level of seriousness, what steps can a business owner take to ensure they place the best person in the role that best suits them and the company? Here are 3 Steps to making sure you on the right track in hiring your next new employee. (more…)

Tags: hiring, how to hire, new employees, outsourcing, small business, small business owners, Teresa Ray, The Payroll Department

Posted in: Operating a Small Business, Payroll

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Overtime Sounds Like It Is So Simple – Until You Get Sued

Posted by Elaine on June 19, 2018

Here’s a stumper for you: What do Arsenio Hall, Lady Gaga, Britney Spears, and Lars Ulrich all have in common? If you don’t know Lars Ulrich, he is the drummer for the band, Metallica. Now, go ahead, what’s your guess about them all? Give up? The answer is that they have all been sued for violations of the Fair Labor Standards Act (FLSA), primarily for failing to pay appropriate, or accurate, overtime wages. What does that mean for you? (more…)

Tags: business, exempt, Indiana, non-exempt employees, outsourcing, overtime, payroll, payroll processing, Teresa Ray, The Payroll Department, when to pay overtime

Posted in: Operating a Small Business, Payroll, Payroll Processing, Rules, Regulations and Laws

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Is a Dependent Care FSA (DCAP Flexible Spending Account) Right for Your Employees and Business?

Posted by Elaine on June 12, 2018

No doubt about it, expenses always seem to be going up. Employers know that their employees are tightening belts and are looking for ways to help even if significant pay raises aren’t in the current budget. For employees with families and dependent care expenses, there is a benefit some employers can offer, at least for the moment, and that is the Dependent Care Flexible Spending Account (FSA). (more…)

Tags: business, child care, DCAP, Dependent Care, Dependent Care Assistance Program, employee benefits, FSA, Indiana, outsourcing, payroll, pre-tax dollars, Teresa Ray, The Payroll Department

Posted in: Benefits and Health Care, Employee Benefits, HR Rules, Regulations and Laws, Human Resources, Operating a Small Business, Payroll, Payroll Processing, Rules, Regulations and Laws

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Handling the Limitations of Payroll Software

Posted by Ariane on June 7, 2018

If your small business employs workers, you must have a reliable payroll system. If your company only has a few employees, you may be able to get by with a manual payroll process. However, once your business starts to grow, you may decide to use payroll software to handle your payroll tasks. (more…)

Tags: Indiana, outsourcing payroll, payroll, payroll processing, payroll provider, payroll software, small business, small business payroll, Teresa Ray, The Payroll Department

Posted in: Operating a Small Business, Payroll

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Summer Isn’t Laid Back for Payroll Processors

Posted by Elaine on June 5, 2018

We all look forward to summer, don’t we? Longer, warm days filled with sunshine and the prospect of fun draw us into a state of reverie with the prospect of letting things slip by. That doesn’t often fly with small business owners, and certainly not when it comes to payroll. In fact, summer is one of the most challenging seasons for payroll. Let me explain why. (more…)

Tags: business, Indiana, new employees, outsourcing, payroll, payroll changes, PTO, seasonal employees, summer payroll, Teresa Ray, The Payroll Department, vacation, vacation days

Posted in: Operating a Small Business, Payroll, Payroll Processing

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What is the Risk for Employee Information in Your Business?

Posted by Elaine on May 22, 2018

If you have been a business owner for even a day or two you know how complicated all the rules and regulations can be about almost every aspect of business. There are laws and forms and records and it seems there is no consistency between any of it – right? Well, let’s not get too far down the rabbit hole and try to solve every issue here. But let’s take a moment and look at payroll and employee information and records. (more…)

Tags: business, employee, Employee records, Indiana, outsourcing, payroll, records, security, Teresa Ray, The Payroll Department

Posted in: Operating a Small Business, Payroll, Rules, Regulations and Laws

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